Job Details

Our team is looking for a candidate to fill an AP/AR Clerk Administrative Assistant role at Smith Air Conditioning. We offer top wages and benefits to our employees with support and a clear path to achieve your maximum potential. Our team exists in the rarified air, soaring among Eagles. Mediocrity is not an option! Our top performers do not mind assisting in the growth of a team member; however, they do not tolerate being dragged down by anyone not willing to make the effort. When a position opens it can be that life changing opportunity for you to gain financial and personal success. If you are interested in becoming a part of our business family, start by following the link below and completing the instruction as directed. We promise you a prompt response and honest feedback.

Check us out, visit our website, Career's Page, and reach out to us.

*We are an Equal Opportunity Employer; all inquiries are kept confidential.

To apply for: HVAC Technician@ Smith Air Conditioning

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Position Purpose (Summary)

The function of this position is to:

• Input Invoices and work orders into QuickBooks to keep AP and AR up to date
• Run reports for the managers and owner as requested
• Schedule and book service or sales appointments when clients and prospects call
• Handle multiple tasks and set priorities independently.

AP/AR Clerk Administrative Assistant's Responsibilities/Duties/Functions/Tasks

• Maintain accurate data entry into QuickBooks
• Answer the phone quickly and professionally.
• Issue P.O.s and/or order parts and materials for truck restock and Non-Stock items.
• Receive, record, and maintain sales lead information and set appointments as necessary.
• Communicate clearly, precisely, and in a friendly manner.
• Take and deliver messages as appropriate.
• Ensure messages are received and follow up is appropriate.
• Ensure the accurate capture, data entry and maintenance of customer and business information into Company's accounting program.
  • Input Service work order details.
  • Record customer payments.
  • Record Vendor invoices.
  • Provide vendor invoice to General Manager/Owner for approval for payment.
• Be familiar with our company, products, and services so many questions can be answered without consulting others.
• Alert managers quickly to significant customer issues, serving as a champion of the customers to our company,
• Have a good working knowledge of our products and services being offered (This may require additional study and training both on and off site).
• Continuously improve knowledge of HVAC work, and how Smith Air Conditioning operates to benefit the customer.
• Establish goals and objectives as they relate to the position, along with a plan of action to attain or exceed set goals.
• Regularly review and monitor progress against goals and seek assistance as needed.
• Be computer literate to the extent necessary to fulfill this function and knowledge of Excel and Word is required
• Be very familiar with the use of smart phones, email, and text messaging.
• Clean, neat, and professional appearance.
• Other duties as assigned.

Check us out, visit our website, Career's Page, and reach out to us.

*We are an Equal Opportunity Employer; all inquiries are kept confidential.

To apply for: HVAC Technician@ Smith Air Conditioning

Click Below