Job Details

American Oceanic is seeking an experienced Senior Administrative Assistant to join our team! In this pivotal role, you will provide high-level administrative support to our executives and ensure the smooth operation of daily activities. As a Senior Administrative Assistant, you will take charge of complex scheduling, correspondence management, and project coordination tasks, contributing to the overall efficiency and success of our organization. You will have the opportunity to collaborate closely with senior management and other departments, offering insights and assisting with strategic planning. We are looking for a proactive individual with strong leadership skills who can anticipate the needs of our executives while maintaining professionalism and discretion at all times. If you are someone who thrives in a challenge and has a passion for excellence, we encourage you to apply and be part of our journey in supporting oceanic innovations.

Responsibilities

• Manage and coordinate schedules, meetings, and travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations.
• Oversee office operations, ensuring all administrative functions run smoothly.
• Assist in the preparation of budgets, financial reports, and documentation.
• Act as a liaison between executives and internal/external stakeholders.
• Supervise and mentor junior administrative staff as needed.
• Handle confidential information with integrity and discretion.

Requirements

• Minimum of 5 years of experience in an administrative role, preferably at a senior level.
• Exceptional organizational and multitasking abilities.
• Strong proficiency in Microsoft Office Suite and office management software.
• Superior written and verbal communication skills.
• Demonstrated ability to manage sensitive information with confidentiality.
• Experience with project management and coordination.
• Strong problem-solving skills and attention to detail.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources